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Our Commitment to Accessibility, Conduct, and Traveler Well-Being
Our Commitment to Accessibility, Conduct, and Support While Traveling
The Travel Crew maintains comprehensive policies to ensure every participant can travel with confidence, dignity, and respect.
Our Accessibility and Mobility Policy addresses mobility aid transport and storage, accessible ground transportation, ADA-compliant lodging with emergency egress plans, activity accessibility ratings, communication and sensory accommodations, and staff training in person-first language and disability awareness. We work with each traveler and caregiver before every trip to create an individualized plan — because inclusion isn't an afterthought, it's our foundation.
Our Behavioral Policy sets clear expectations for all travelers, caregivers, and staff to foster a safe, supportive community. Should any concerns arise during a trip, our team follows a thoughtful, graduated response process — beginning with respectful redirection and individualized support — to ensure every traveler feels safe and valued throughout their experience.
Our Care Provider Policy outlines the roles and responsibilities of caregivers and personal care attendants who accompany travelers. Care providers are expected to maintain open communication with Travel Crew staff, follow individualized care plans, and prioritize the safety, well-being, and independence of the travelers they support. We partner with care providers before, during, and after every trip to ensure a seamless, collaborative travel experience for everyone involved.
Frequently Asked Questions
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If a traveler requires support needs that go beyond what our trained Travel Crew staff can safely provide, a caregiver or support person may attend. They must complete a separate application through Education First (our travel company), be formally approved, and pay for their own trip in full.
Please note: Not all caregivers are approved by Education First. Approval is based on EF’s safety standards, staffing capacity, and the specific needs of the traveler.
Additionally, any traveler who may require a caregiver must speak with Stephanie first to ensure the trip is appropriate and that we can provide the right level of support.
Parents who wish to join any EF‑run tour will be placed on a waitlist, as space is limited and priority is given to travelers.
Please connect with The Travel Crew for more information.
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We truly appreciate people who want to help. However, for safety, consistency, and liability reasons, only trained members of The Travel Crew team are able to serve as chaperones on our trips.
Chaperones and Travel Crew staff are trained in:
Safety and emergency response
Trauma‑informed care
Autism‑informed travel practices
Communication and de‑escalation
Inclusive, person‑centered support
And additional training specific to each destination and traveler group
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For the majority of our trips, the following are included in the program price:
Round‑trip airfare (unless otherwise noted)
Hotel accommodations
Transportation during scheduled tour activities
Breakfast and dinner daily
Some lunches, depending on the itinerary
Group activities listed in the official itinerary
Professional Tour Director
Dedicated bus driver
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Travelers are responsible for the following costs:
Lunches on days not listed as included
Snacks and beverages (including alcohol)
Souvenirs and personal purchases
Personal items such as toiletries, sunscreen, or over‑the‑counter medications
Optional activities not included in the itinerary
Transportation outside the scheduled itinerary (Uber, taxis, etc.)
Checked baggage fees, overweight luggage fees, or additional bags
Customary gratuities for guides, drivers, and hotel staff unless otherwise stated
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If the tour is not full, you may sign up at any time up until 100 days prior to tour.
Check out our Upcoming Tours Page!
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Yes! Once you sign up for a trip, The Travel Crew will send you an application to get to know you better!
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Yes!
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Scholarships to help individuals with a disability experience the world
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Scholarships will be made available once funds are acquired to do so.
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The Gift of Adventure, Starts with YOU!
Why give?
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You Want To Make A Difference
Your donation helps create real, measurable change in the lives of those we serve.
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You Believe in Access and Inclusion
Your contribution helps fund scholarships, adaptive supports, and accessible experiences that families could not afford alone.
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You Love to See the Joy
Knowing that travelers with disabilities have gained independence, confidence, and life‑changing experiences through supported travel.
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You Know you are Part of a Community
Giving strengthens community, builds connection, and helps travelers feel seen and valued.
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You Can Inspire Others
Your generosity can motivate friends, family, and colleagues to do the same.
What People Are Saying
“Every detail of the trip thoughtfully executed. Stephanie went above and beyond to make the trip special. We're thrilled with the outcome.”
— Travelers Parent
“We loved this trip! We can NOT wait for the next one.”
Traveler